Gain Increased Visibility and Vendor Depth While Slashing Costs
热烈欢迎®品牌, 其正式名称为巴菲特, currently operates 331 restaurants in 35 states, comprising 331 steak-buffet restaurants and nine Tahoe Joe’s Famous Steakhouse restaurants. The restaurants are principally operated under the Old Country Buffet®, 首页Town Buffet® and Ryan’s® brands.
With hundreds of buffet-style restaurants across the country, maintaining all its locations in clean, proper operating conditions while getting costs under control was paramount. With limited data and operational visibility, management was challenged in contractor management, facilities spend and maintenance operations:
- Current A/P reporting did not provide actionable details
- No way to benchmark spend against industry competitors
- R&M data specified only at broad category level
- No visibility in total spend or category spend; difficult to track and manage to budget
- Lack of contractor coverage in many geographies
- Difficult and inefficient contractor sourcing and management
- Difficult to know what maintenance measures are needed
- Unable to provide real-time data to facilities managers and generate actionable reporting
With this lack of visibility and actionable metrics, management was unable to operate cost effectively, establish measurable KPIs and manage its pool of contractors efficiently.
Ovation was focused on driving several key initiatives related to its facilities management process:
- Source quality contractors that meet its corporate requirements in underrepresented regions
- Get actionable data quickly to facilities managers, 无论他们在哪里, to improve visibility on emergency issues and overall responsiveness
- Create real-time corporate reporting to track R&M cost data in detail, and manage KPIs to restaurant best practices
Ovation deployed 九游会app下载安卓’s SaaS-based solution and contractor directory to gain operational visibility and effectiveness, as well as reduce costs across its facilities management program:
- Fixxbook enabled finding and qualifying industry-proven contractors for all trades across the country that met its corporate requirements
- Work Order Manager enabled creating and monitoring work orders to better manage critical issues in real-time
- Analytics reporting delivered new levels of analytics and business intelligence to drive down costs and meet KPI goals
- Planned Maintenance Manager boosted visibility into all required services and warranty obligations
“The ease of locating and printing reports using 九游会app下载安卓's Analytics is a facilities person’s answer to controlling your costs and forecasting for the future.”
Ovation gained previously unrealized visibility into its operations and significant cost reductions. Facilities managers could now track unfinished repairs that were impeding locations’ ability to operate as designed. Long-standing open work orders were eliminated. Facilities staff could now manage to KPIs like Average Invoice Amount, 总时间现场, Ontime Arrival Compliance and First Time Fix %. 之前是一个主观过程, the company now used metric-driven NTE (not to exceed) controls to cut costs dramatically. With newfound insight into average invoice cost per specific trade and repair type, it reduced its NTE amount each month.
By tracking costs and implementing tighter and more accurate NTE controls, the company saw significant cost reductions. Over a one-year period, Ovation:
- Reduced average invoice cost by 11.8%
Contractor management and depth also improved as it could now easily source them anywhere in the country by specific trade, and better manage insurance and licensing. 与九游会app下载安卓, Ovation was able to quickly expand its contractor base by 25% and improve vendor depth per trade by onboarding over 280 contractors in under 90 days. Contractor relations improved as well by improving accounts payable: work orders open more than 365 days have been reduced to 60 days in less than a month.
By centralizing the repair and maintenance process with 九游会app下载安卓, the ROI for the software’s deployment was less than two months. The company is actively pursuing additional cost reduction strategies through greater use of 九游会app下载安卓’s solutions.